The 50+ Best Email Phrases: Writing Effective Emails in 2022

email phrases

If you’ve ever been stuck on an email for hours and just didn’t know which email phrases to use in your writing, you have come to the right place.

Our guide will help you with your struggle, and you will be able to put your work emails together in just a blink of an eye. 

Opening Lines for Your Emails

An email opening is the first interaction you have with the email recipient and often contributes to people’s first impression of you. You should first address the person you are sending the email to.  

Some formal ways to start an email are:

  • Dear + Surname,
  • To whom it may concern,
  • Dear Sir/Madam,
  • Dear Mr/Ms + Surname,

Informal or casual opening email phrases:

  • Hi (Name),
  • Greetings,
  • Hello (Name),
  • Hey Team,
  • Hi everyone.

Phrases to Use for Explaining the Subject of the Email

After you have used the proper greeting for the email, you should continue by explaining the subject of your email. Here’s some corporate email lingo to do that:

  • I am writing to you regarding/concerning…
  • I am writing to ask/enquire/let you know…
  • I’m reaching out for…
  • Concerning your…
  • I am writing to you to follow up on…
  • I am contacting you to inform you…
  • Might I take a moment of your time to… 
  • I am writing to you in relation to…

Body Lines

The body lines of work emails contain the most important information you want to share.

Bodies of your business emails or any other email format can cover various topics. However, their most common purposes are: replying to a previous mail, making requests, sending attachments, sharing information, and scheduling.

If you are following up on a previous mail, you should be replying with some of these phrases:

  • As we discussed, I would like to…
  • Thank you for your email about…
  • As per your last email…
  • Thank you for your email regarding…
  • Thank you for sending/asking about…
  • I want to express my gratitude for your last email…
  • Thank you for getting back to me so quickly…
  • Thank you for reaching out to me…
  • In response to your request for…

Email expressions to ask for clarifications and share information: 

  • Could you please clarify…
  • If I understood you correctly, you would like me/us to…
  • In other words, would you like us to…
  • Quick reminder…
  • Just a quick heads up…
  • Please keep me informed/posted…
  • We would appreciate it if you would…

If you want to schedule something with your contacts, these are some useful phrases for business emails and letters:

  • Would you be available on …? If so, I’ll send you an invite shortly.
  • I’d like to schedule a meeting for… on…
  • The department will be meeting on…
  • Is it possible to postpone our meeting for the…

Sending attachments for a commercial message, promotion, or even digital marketing can be tricky. Use the following email phrases to present your attachments in your email template:

  • Please find attached…
  • Please find enclosed…
  • The attached file contains…
  • I’ve attached (name of the file) for your review…
  • You will find enclosed… 
  • Please review the attachments below…

Requests and inquiries are a huge part of work emails. Let’s take a peek at how you can make them in a polite way without sounding too bossy:

  • Please fill this form out by…
  • I’d really appreciate it if you could…
  • Can you possibly…
  • I’d be very grateful if you could…
  • It would be greatly appreciated if you could…
  • Would you kindly respond by…
  • It would be very helpful if you could send us/me…
  • If possible, could you send me…
  • I was wondering if you could/if you would be able to…

Phrases to Express Your Gratitude

Before writing the closing lines, you want to show how thankful you are by saying:

  • Thank you for your consideration…
  • I appreciate that you… 
  • Thank you for taking the time to…
  • I really appreciate your help. 
  • Thank you for your patience.

Closing Lines

There are various ways you can wrap up your email. Some closing sentences for emails we recommend are:

  • Looking forward to hearing from you.
  • Any feedback you can give me on this would be greatly appreciated.
  • I hope you find this helpful.
  • I hope that answers all your questions.
  • If we can be of any further assistance, please let us know.
  • For further details…
  • If you have any (more) questions (about)…
  • If you require more information … please do not hesitate to contact me.
  • We look forward to a successful working relationship in the future. 
  • We would be (very) pleased to do business with your company.

You should finish your email with these phrases followed by your name and surname below:

  • Yours sincerely
  • Be well
  • Warm regards
  • With kind regards
  • Best regards
  • Best wishes

Finishing thoughts

Writing work emails can be time-consuming, so having some useful email phrases up your sleeve can come in handy. 

With this guide, writing and replying to business emails can be done with almost no effort. Just pick the most suitable email phrases and add the main content.

FAQs:

1. How can I improve my email vocabulary?

You can improve your email vocabulary by using and saving the useful email phrases listed above. Not only will they help you have better email writing skills, but they will also guide you through the content that should be included. All you need to do is use these email phrases, open your inbox, and start replying to your emails.

2. What should I say in a professional email?

First, you should start with addressing the recipient and introducing yourself if necessary. Shortly describe the subject of your email and thank them for their devoted time. 

Other tips you should know before writing a professional email:

1.Write a short and straight to the point subject.

2.You should be formal and consistent.

3.Make your email scannable using paragraphs.

4.Address the recipient appropriately.

3. What is a good sentence to start an email?

The best ways to start an email are using these email phrases:

  • I am writing to you regarding…
  • I am reaching out because…
  • I am writing to you to follow up on…
  • I am writing in reference to…

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